Career Opportunities

Executive Assistant – Part Time (12–14 month contract)


Georgette Packaging is currently recruiting for a part-time Executive Assistant to support our executive team. This is a 12-14 month contract position to cover a parental leave. As Executive Assistant, you will be responsible for providing exceptional administrative support and will assist with the day-to-day operations of our CEO. We are looking for a collaborative team player who is adaptable, open to new ideas and someone who likes to see tasks through to completion no matter how many obstacles stand in the way.

Responsibilities:

  • Prepare financial statements, reports, invoices, and other materials
  • Collaborate on special projects, initiatives, and events
  • Assist in the preparation of presentations and communications
  • Manage logistics for various events, as well as internal and external meetings
  • Generate, analyze, and distribute reports and findings
  • Manage our Carbon Offsetting program
  • Assist with the maintenance and updating of various social media platforms and websites
  • Liaise with customers and suppliers, as needed
  • Handle incoming inquiries, submissions, and leads and distribute accordingly
  • Manage company’s general email and voicemail inboxes
  • Coordinate travel arrangements and accommodations
  • Provide general administrative support and office maintenance
  • Assist with ad-hoc special projects
  • Maintain confidentiality during all duties

Skills/Qualifications:

  • Bachelor’s Degree
  • 3+ years of experience as an Executive Assistant, or position with relevant or comparable skills
  • Strong proficiency with Google and Microsoft systems
  • Sense of ownership and pride in your performance and its impact on the company’s overall success
  • Ability to identify areas for improvement and implement new policies and procedures to enhance company’s overall efficiency
  • Exceptional organizational and time management skills
  • Great attention to detail
  • Capable to work autonomously and with minimal direction
  • Exceptional interpersonal and communication skills
  • Resourceful and self-sufficient
  • A critical thinker with creative problem-solving skills

What’s in it for you:

  • 20 hours per week
  • A charming office in downtown Kitchener with free parking, beautiful south-facing windows, ample natural light, high ceilings and hardwood floors
  • Flexibility to split your time between working in the office and remotely 
  • An amazing, collaborative team of 14 to support you and help you excel in this role
  • Monthly team socials with a great team culture

If this role sounds like the right fit for you, please email your resume and cover letter to Sarah Landstreet at sarah@georgettepackaging.com. 

 

 

Operations Specialist - Part-time

Georgette Packaging is currently recruiting for a part-time Operations Specialist to support day-to-day operations and administrative tasks to ensure consistent and efficient workflow across all departments. Delivering first-class customer service is our pride and joy and alongside our creativity and expertise, it is what sets us apart from others in the industry.

As an Operations Specialist, you will play a critical role in continuing to grow our success. Providing exceptional customer service, expert knowledge and a seamless delivery of all of our products is our top priority. We want to ensure that our customers feel confident reaching out to us again and again for information and updates on their upcoming orders and you will be one of their main points of contact.

No two orders are the same and in Operations, no two days are the same either! You will need to be adaptable, creative and exercise a sense of urgency and quick problem-solving skills when responding to new opportunities and challenges.

Responsibilities:

  • Work as part of the Operations Team to help our customers produce and receive beautiful, branded packaging
  • Create and update detailed customer profiles
  • Obtain shipping pricing and prepare quotations for the Sales Team
  • Generate purchase orders
  • Maintain project management software information via Asana
  • Liaise with suppliers, carriers and warehouses for status updates and shipping logistics
  • Communicate updates to customers by email and telephone in a timely manner
  • Provide support to shipping operations by scheduling shipments, obtaining shipment documentation for domestic/international shipping and tracking shipments by air, ocean and road
  • Assist with accounts payable and accounts receivable activities
  • Update inventory management systems
  • Run various reports and report on findings

Education/Experience Required:

  • 1-3 years of experience working in an Operations/Logistics/Sales Support role
  • Experience in customer service
  • Proficiency in MS Office applications and other web-based systems

Qualifying Skills and Abilities:

  • Sense of ownership and pride in your performance and its impact on the company’s overall success
  • Strong time-management skills and the ability to prioritize a variety of tasks
  • Excellent verbal and written communication skills with the ability to type 50-80 words per minute
  • Ability to work efficiently as part of a team and individually.
  • A positive attitude, strong work ethic and willingness to learn

Bonus Experience:

  • Packaging industry
  • Supply chain and logistics
  • Degree in Business, Business Administration, or relevant fieldAccounts payable, accounts receivables
  • QuickBooks
  • Asana

Ideally you'll be:

  • Highly organized and process-driven
  • A critical thinker with excellent problem-solving skills
  • A collaborative team player
  • Adaptable and open to new ideas
  • Someone who likes to see tasks through to completion no matter how many obstacles stand in your way

What's in it for you:

  • Salary - $18-20 per hour
  • 20 hours per week with the ability to increase hours during peak times
  • A later start to your day – this role will complement the schedule of another part-time Operations Specialist who works mornings. We are looking for someone to work Monday-Friday from 11am-4pm in order to add additional afternoon coverage.
  • A charming office in downtown Kitchener with free parking, beautiful south-facing windows, ample natural light, high ceilings and wood floors
  • Flexibility to split your time between working in the office and remotely
  • An amazing, small and collaborative team of 14 to support you and help you excel in this role
  • Monthly team socials with a great team culture

If this role sounds like the right fit for you, please email your resume and cover letter to Sarah Landstreet at sarah@georgettepackaging.com.

Georgette Packaging is an equal opportunity employer; please let us know if you require any type of accommodation throughout the recruitment process.

We thank all applicants for their interest, but only those selected for an interview will be contacted.